Case Studies

Real development firms. Real pipeline.

See how custom software development companies installed ProjectOS and turned outbound into a predictable source of new projects.

AscendWare

Abdul Karmach · 2024

Software Development CompanyB2B Sales SystemsProjectOS Install

The Situation

AscendWare's engineering team was shipping faster than sales could keep up. With no outbound engine of their own, almost every new deal came from referrals and organic search, and a large share of winnable pipeline was simply never reached.

The Result

Within weeks of going live, qualified opportunities were landing on the calendar every week. InboxRev ran the full outbound motion end to end, so the AscendWare team stayed heads down on product and delivery while new business turned into a steady rhythm instead of a lucky break.

"I've really enjoyed working with this team. They're responsive, professional, and easy to work with. What I appreciate most is that they actually take the time to understand my business and make adjustments as we go, instead of treating it like a cookie-cutter service."
Abdul Karmach, AscendWare

InCheq

Keith Lambert · 2025

Software DevelopmentLead GenerationProjectOS Install

The Situation

InCheq knew exactly who they sold to, but reaching those decision makers was a manual, stop and start effort. A few emails here, a few LinkedIn messages there, and nowhere near enough conversations to hit their growth targets.

The Result

Manual prospecting was replaced by an automated system that books qualified meetings every week. Executives who had ignored InCheq for months started showing up in the pipeline through a repeatable process that takes zero ongoing effort from the core team.

TakeTask

Sebastian Starzynski · 2024

Task Management SoftwareOutbound Targeting AutomationProjectOS Install

The Situation

TakeTask needed to get in front of operations and project management leaders in volume, but had no outreach infrastructure at all. Everyone was focused on building and delivering, so business development happened only when someone found spare time.

The Result

The first meetings with operations and PM buyers were booked inside two weeks of launch. Conversation quality and volume both jumped, and for the first time since founding, TakeTask had a repeatable system feeding the pipeline.

MLT Solutions

Daniel Fournier · 2026

Software DevelopmentTechnical SalesProjectOS Install

The Situation

MLT's senior engineers carried deep technical credibility, yet outbound was a side project they picked up between client work. Results swung wildly month to month, and every hour spent prospecting was an hour taken from billable delivery.

The Result

Pipeline activity started the week the campaigns launched and has stayed consistent since. Senior staff stepped out of prospecting entirely, letting the system source and qualify buyers while the team got back to the technical work they are known for.

REVSYS

Frank Wiles · 2026

Software DevelopmentTechnical SalesProjectOS Install

The Situation

REVSYS has a long reputation for expert Python and Django engineering, but new work depended on whoever happened to reach out. They wanted a structured way to start conversations with the right engineering buyers without pulling their leadership into sales.

The Result

Targeted outreach now puts REVSYS in front of engineering leaders who need their exact expertise. Qualified buyers enter the pipeline on a predictable cadence, and leadership time is spent on scoping projects rather than chasing them.

Matrix Software Solutions

Patrick Nelson · 2026

Software DevelopmentTechnical SalesProjectOS Install

The Situation

Matrix had a strong delivery track record but no consistent way to fill the top of the funnel. Outbound was attempted in bursts, which meant the team never learned what messaging actually worked for their buyers.

The Result

With ProjectOS testing copy and segments every week, Matrix found the messages that resonate and scaled them. Meetings arrive steadily, and the team finally has data on which buyers convert instead of guessing.

Happy Path Software

Colton Neifert · 2026

Software DevelopmentLead GenerationProjectOS Install

The Situation

Happy Path had a clear offer and a well defined market, but outreach volume was tiny. A handful of hand written emails each week could never produce the number of sales conversations their growth plan called for.

The Result

Happy Path now runs at a scale that was impossible by hand. Hard to reach decision makers are booked into weekly meetings through a structured process, and the founders no longer have to choose between selling and building.

Fynix Consulting

Carissa Frederick · 2025

Software Development & B2B ConsultingPipeline GenerationProjectOS Install

The Situation

Nearly all of Fynix's new business came through referrals. The work was excellent, but growth rose and fell with word of mouth, and the team needed an outbound channel that would not pull them away from client delivery.

The Result

Inside the first 30 days Fynix had qualified meetings booked with their ideal client profile. The system runs quietly in the background, and new business development moved from reactive to systematic.

Balance Cash

Stan Markuze · 2026

B2B Fintech SoftwareFintech GrowthProjectOS Install

The Situation

Balance Cash competes in a crowded fintech space and had been relying on inbound interest and personal networks. Revenue cycles were hard to forecast, and they could not deliberately target the specific clients they wanted to win.

The Result

Once the outreach infrastructure was live, Balance Cash reached fintech decision makers at a volume their team had never managed manually. Qualified conversations grew week over week, and the pipeline now mirrors the exact buyer profile behind their growth plan.

Wonder Fish

James Colistra · 2026

Internet Marketing ServicesNiche TargetingProjectOS Install

The Situation

Wonder Fish serves a very specific type of buyer, which made generic outreach useless. Their own attempts were low in volume and lacked the personalization needed to turn cold contacts into real conversations.

The Result

Precise targeting means nearly every conversation in the Wonder Fish pipeline now fits their niche profile. Outbound became a reliable, structured part of the business for the first time.

Magflow AI

Mason Gervasio · 2026

Marketing ServicesGo To MarketProjectOS Install

The Situation

Magflow AI was launching into a fast moving market where being early mattered. They had to reach technical decision makers quickly and in volume, but had no outbound infrastructure capable of that kind of precision, and the window to claim their spot was closing.

The Result

Campaigns were reaching technical buyers at scale within days of going live. The qualified pipeline that followed gave Magflow the momentum to plant their flag in the market before competitors caught up.

"If you run outbound and you're trying to get cold email right, Patrick at InboxRev is who you want in your corner. He helped me fix my email and delivery frameworks, fixed gaps in my copy, and was always keen to give me feedback to improve conversions."
Mason Gervasio, Magflow AI

Viyle

Viyle · 2026

Military Defense ArchitectureLead GenerationProjectOS Install

The Situation

Viyle works in the demanding defense architecture space, and almost all of their new contracts arrived through people who already knew them. That kept quality high but made growth slow and impossible to plan around.

The Result

Qualified meetings with their target profile were on the books within the first month. Outreach now runs on its own without touching the delivery team, giving Viyle a steady, forecastable flow of new opportunities.

PowerDyn Solutions

Wes Weeks · 2025

IT DevelopmentRevenue InfrastructureProjectOS Install

The Situation

PowerDyn did great work but had no formal process for creating new pipeline. Deals showed up when timing and luck lined up, and leadership knew growth would stall without a repeatable outbound engine.

The Result

Outbound activity started on day one and the first qualified meetings landed inside the first week. New conversations kept compounding through the full 90 days, turning business development from reactive to proactive.

Huracán Nero Luxury Auto Spa

Ricky Del Valle · 2025

Auto DetailingGrowth OperationsProjectOS Install

The Situation

As a premium auto spa, Huracán Nero could not afford outreach that felt cheap. Mass generic emails would have hurt the brand, so they needed a precise system with messaging that matched the luxury standard of their service.

The Result

Outreach that reflects the brand's premium feel now reaches the right decision makers. Qualified conversations rose steadily and Huracán Nero's position in its market grew stronger as a direct result.

In Their Words

What clients say.

As a dev

"As a dev, I hate dealing with SMTP servers and warming up domains. InboxRev took the entire infrastructure burden off my plate. Our deliverability has never been higher, and I can finally focus on coding instead of fighting spam filters."

Tirsin Nicholas · Verified Founder

Great Partner for Cold Email Outreach

"I've really enjoyed working with this team. They're responsive, professional, and easy to work with. What I appreciate most is that they actually take the time to understand my business and make adjustments as we go, instead of treating it like a cookie-cutter service."

Abdul Karmach · Verified Client

Patrick helped with my cold email infrastructure

"If you run outbound and you're trying to get cold email right, Patrick at InboxRev is who you want in your corner. He helped me fix my email and delivery frameworks, fixed gaps in my copy, and was always keen to give me feedback to improve conversions."

Mason Gervasio · Verified Outbound Lead

My experience with Inboxrev has been...

"My experience with Inboxrev has been great overall. Patrick and team are highly knowledgeable and experienced in outreach and capturing high quality sales conversations and bookings. They do what they say which is rare in this industry. I highly recommend them."

Kimberly · Verified Executive

3 demo calls/wk in less than a month!

"We had a great product but zero lead flow. The team at InboxRev set up a cold outreach system that actually works. We went from zero outbound interest to three qualified demo calls a week in less than a month."

Sebastian Ceciu · Software Dev Founder

I paid Patrick for calls booked and he...

"I paid Patrick for calls booked and he really helped with email marketing in my space which is custom software development. High caliber team, outstanding responsiveness, and rock-solid deliverability infrastructure."

Alex Johnson · Software Dev CEO

Get 15 Meetings Booked In 90 Days